Accounting Specialist - Collections at Summus Group LLC – Mundelein, Illinois

JOB PURPOSE or JOB SUMMARY:

The Accounting Specialist-Collections role supports the company in carrying out the responsibilities of the Accounts Receivable, Credit and Collections Department. The role will focus on the integrity of reconciling cash receipts, communication with customers for collection of overdue receivables and other inquiries, communicating with Summus employees to resolve questions and discrepancies, and other activities to support the department as assigned.

Contributes to a positive working culture, builds strong relationships, and lives out the values of integrity, collaboration, and accountability.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Assist with reconciliation of daily cash posting.
• Monitor customer AR balances and coordinate collections activities and reporting.
• Communication with internal and external customers to resolve discrepancies and/or disputes.
• Reconciliation of daily credit card sales activity
• Creation of bi-monthly AR Aging reports and consolidation from multiple divisions
• Maintain customer AR portals and assist with associated inquiries related to Accounts Receivable
• Organize new customer credit applications for completeness and complete lowest level credit reviews.
• Back-up for Accounts Receivable Specialist to perform daily cash posting, invoicing and other tasks as needed.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

COMPETENCIES:

• Excellent verbal and written communication skills
• Very strong organizational and documentation skills
• High degree of accuracy and attention to detail
• Ability to build and maintain strong relationships with co-workers.
• Ability to build and maintain strong relationships across all levels of the organization.
• Ability to build and maintain effective relationships and exercise good judgement with customers.
• General accounting knowledge
• Hands on self-starter with a strong desire to promote and implement continuous improvement.
• Ability to multi-task in a fast-paced environment and meet tight deadlines.

PHYSICAL AND MENTAL DEMANDS:

• Primarily sedentary work in an office environment with frequent use of a computer, keyboard, and telephone for extended periods
• Regular sitting with occasional standing, walking, bending, reaching, and lifting up to 10 pounds
• Visual acuity required to review detailed financial information, spreadsheets, and electronic communications
• Sustained concentration and strong attention to detail when working with financial data and reconciliations
• Analytical problem-solving to investigate discrepancies and resolve customer account issues
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Professional and effective communication with internal and external customers, including difficult or sensitive collection discussions
• Sound judgment, confidentiality, and ability to work independently with minimal supervision

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

• Associate degree or a wealth of relevant experience
• Prior related work experience
• MS Excel, MS Word, MS Outlook, and familiarity with Main Frame Operating Systems
• Experience with Infor M3 and Epicor business systems is preferred