Secondary Administrative Assistant at Church on the Move and Lincoln Christian School – Tulsa, Oklahoma

CLASSIFICATION: Non-exempt (eligible for overtime if hours exceed 40 hours/week)

REPORTS TO: Secondary Principal

DATE CREATED/LAST REVIEWED: February 2026

MUST DO

• Support the Secondary Administration team by ensuring the Secondary school office functions efficiently and effectively.

RESPONSIBILITIES

• Support the Secondary Administration team by providing support with administrative tasks and meetings.
• Assist with teacher interviews as needed.
• Track student aide attendance.
• Schedule Principal interviews with returning families as needed.
• Update daily attendance in FACTS/Renweb.
• Answer phone calls related to LCHS, filtering and directing them to the appropriate area.
• Sort and distribute mail.
• Check visitors and students in and out.
• Collect and distribute any forms required for secondary students.
• Email report cards for LCHS students each quarter.
• Input and code secondary credit card expenses.
• Responsible for check requisitions for tutoring, refunds, etc.
• Oversee secondary events calendar.
• Call substitute teachers for last-minute sick teachers and assist with inputting substitute teachers on the secondary calendar.
• Coordinate substitutes and volunteers for special events or meetings.
• Help with back-to-school postcards by creating a mail merge.
• Responsible for printing before and after school care sign-in sheets from enrollment
• Assist the LCHS nurse with care as needed.
• Assist with special events as needed.

• Ability to manage multiple projects in a fast-paced environment
• Ensure student safety is the primary focus
• Excellent oral and written communication skills
• Respond rapidly and appropriately to parents, students, and staff
• Ability to maintain confidentiality
• Strong organization skills
• Good steward of school resources
• Working knowledge of Microsoft Office Suite, Google Docs, Sheets, and Forms
• Must be able to sit, stand, walk, talk, hear, operate a computer, handheld learning devices, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 lbs.

WORK SCHEDULE

• 7:30 AM – 3:30 PM, Monday - Friday