Assistant Property Manager (APM) at Burns Scalo Real Estate Inc. – Pittsburgh, Pennsylvania

Job Summary

The Assistant Property Manager (APM) supports the operational, financial, and administrative functions of the Pittsburgh property portfolio. Working closely with the Property Manager and building teams, this role helps ensure efficient property operations, strong tenant relationships, and accurate financial and compliance processes. The APM contributes to maintaining asset performance, enhancing tenant satisfaction, and supporting overall property management objectives.

Job Description

· Tenant Relations: Assist with communications, service requests, welcome packets, COIs, move-ins/outs, mail, perks, ribbon cuttings, parking leases, building access, amenities, signage, and supplies.

· Lease Administration: Prepare lease documents, track expirations, critical dates and submit for review/signature.

· Budget Support: Assist in budget prep and track operating expenses, utilities, billbacks, and telecom.

· Rent Collection & A/R: Monitor rent payments and assist with collections.

· Vendor Coordination & A/P: Process invoices, assist with vendor pre-qualification and coordination.

· Ensure Compliance Tracking: Assist TSA with COI documentation for vendors and tenants.

· Maintenance Coordination: Track maintenance requests and schedule vendors.

· Emergency Support: Assist with emergency communications and response efforts.

· Property Inspections: Support inspections and document property conditions.

· Work Order Management: Log, prioritize, and assign work orders; track status updates.

· Met with all large contractors monthly for walk through/inspection Security, janitorial, garage.

· Assist Sr Tech with and document monthly building inspections Vacancies.

· Assist PM with approval of invoices if needed.

· Meet with 1-2 tenants per month (on rotation).