Practice Coordinator at The Steadman Clinic – Vail, Colorado

POSITION DETAILS

Job Title: Practice Coordinator

Practice: Foot, Ankle & Trauma Surgery; C. Thomas Haytmanek Jr, MD

Status: This is a full-time, year-round, benefits eligible position.

Classification: Exempt - Salary

Location: This position is primarily based in Vail, CO requiring occasional travel to other clinic locations.

Schedule: M-F

Pay Range: The entry range for this position $60,000-$75,000 and is dependent on experience

Hiring Timeline: Anticipated start date in April 2026

PRACTICE MANAGER OVERVIEW

The Practice Coordinator supports the daily operations of the physician practice by performing administrative duties, supporting patient surgery scheduling, and facilitating smooth patient flow throughout the clinic. This role works closely with clinical staff to ensure timely, organized care and contributes to a positive patient experience while upholding the standard of excellence in orthopaedic medical services.

CORE RESPONSIBILITIES

• Provides executive support to assigned physician practice: performs complex administrative duties including responding for physician when he is unavailable, composing correspondence, and coordinating resources across the practice.
• Support practice development efforts by assisting with scheduling efficiencies, patient outreach, and identifying opportunities to improve clinic operations.
• Supports patient relations by providing excellent customer service and escalating medical questions or complaints to the appropriate clinical staff.
• Maintains clinic and patient scheduling, helps coordinate daily patient flow, and communicates with VH, VVSC & AVH as needed to support scheduling logistics.
• Attends Practice Manager Team meetings as needed to provide practice updates and support coordination efforts.
• Responsible for coordinating meetings for assigned physician which includes, but isn't limited to, reserving meeting rooms, ordering meals, developing agendas, taking/publishing minutes, and following through on action items.
• Provides administrative support as directed by the physician on staffing related needs including, scheduling interviews, and assisting with the onboarding processes, in coordination with Human Resources.
• Helps manage the physician’s team calendar including: meetings, and reviewing and approving time off requests in coordination with relevant staff.

Perform other related duties as assigned.

Please note, the responsibilities and scope outlined in this document are not exhaustive and may evolve based on the business's needs. This job description serves as a general overview of key duties and responsibilities but is not intended to be a comprehensive list of all tasks required for the position. Duties may change at any time, with or without notice, and at the sole discretion of The Steadman Clinic.

MINIMUM QUALIFICATIONS

• Preference will be given to candidates with experience working as a Certified Athletic Trainer or with other relevant clinical or medical experience.
• At least 1 years experience working in a medical practice/healthcare setting, required.
• Excellent organization, communication (both written and verbal), and interpersonal skills required.
• Strong attention to detail, with the ability to consistently produce accurate and thorough work, identify errors or inconsistencies, and ensure precision in all tasks.
• Ability to work in a fast-paced environment and manage a variety of tasks while prioritizing most essential tasks
• Strong problem-solving and decision-making skills
• Ability to work independently and as part of a team
• Strong proficiency in Microsoft Office Suite (including Outlook), with the ability to effectively manage email communication, schedule meetings, organize tasks

EMPLOYEE BENEFITS:

We support our employees and their families with a robust, comprehensive benefits package to ensure life in the mountains doesn’t come with compromise. Come work with us to enhance your career and thrive in our mountain communities. Benefits eligible employees receive the following:

• Health, Dental and Vision Insurance with generous premium subsidies for you and your family.
• 401(k) Retirement with a Safe Harbor contribution amount equal to 4% of eligible compensation and discretionary profit-sharing contribution.
• Paid Holidays, PTO & STO! Staff receive 9 paid holidays annually. Employees can also earn up to 155 hours of PTO within their first year. In addition, employees accrue sick time of 1 hour per 30 hours worked, up to 48 hours / year.
• Leave Benefits: The Steadman Clinic covers the cost of paid family medical leave in Colorado, basic life and AD&D, short- and long-term disability.
• Discretionary Bonus Program and Wellness Benefit.
• Employee Assistance Program with confidential support from licensed professionals.
• Referral Program Incentive.
• Parking available.

If you are a Certified Athletic Trainer, who is interested in an exciting and rewarding career serving both professional athletes and neighbors in our community alike, we encourage you to apply for this exciting opportunity.

HOW TO APPLY: Applications will be accepted and reviewed on a rolling basis for 30 days from the date of posting. If the position remains vacant after this period, applications will continue to be accepted until the role is filled. Once the position is filled, the job posting will be removed. To apply, please submit your online application through the “Apply” link on this page. Applicants should include a resume and a brief cover letter.

We are an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.