Human Resources Operations & Recruiting Specialist at Synergent – Westbrook, Maine

We’re looking for a detail-oriented, motivated professional who is excited to grow their career in Human Resources. This role offers hands-on experience across recruiting, payroll, and employee operations—providing a strong foundation for long-term growth in Human Resources, Talent Acquisition, or Operations.

You’ll play a key role in delivering a consistent and positive experience for both candidates and employees, while helping build the processes and systems that support a growing organization.

• Support and coordinate the full recruiting process—from job postings to onboarding
• Schedule interviews, communicate with candidates, and ensure a smooth, professional experience
• Maintain applicant tracking systems and recruiting workflows
• Partner with hiring managers to keep searches organized and moving forward
• Help improve recruiting processes to ensure consistency and scalability

• Coordinate onboarding and offboarding activities to ensure a seamless employee lifecycle
• Serve as a point of contact for routine Human Resources questions
• Maintain accurate employee records and documentation within Human Resource systems
• Support employee engagement efforts and consistent service delivery

• Assist with payroll processing, changes, and reconciliations
• Support benefits administration, including open enrollment and data updates
• Coordinate with Finance and external vendors to ensure accuracy and timeliness

• Support Human Resources compliance activities (I-9, leave tracking, training acknowledgments)
• Help maintain audit-ready documentation and organized records
• Contribute to improving and documenting processes that support a growing organization

• Bachelor’s degree in Human Resources, Business, or related field preferred
• 0–3 years of experience in Human Resources, recruiting, payroll, or administrative operations
• Strong attention to detail and ability to manage multiple priorities
• Comfort working with systems and data (experience with ADP or similar systems is a plus)
• Strong communication and organizational skills
• Ability to work within structured processes while identifying opportunities for improvement

• Hands-on experience across recruiting, payroll, and Human Resources operations
• Exposure to systems, compliance, and cross-functional collaboration with Finance and leadership
• Opportunity to build skills in process improvement and scalable operations
• A clear path for growth within Human Resources and Talent Acquisition

We are focused on building scalable, consistent, and high-quality Human Resources operations that support both our employees and our long-term growth. This role is a key part of that effort—combining structure, service, and continuous improvement.

If you are someone who enjoys organization, solving problems, and helping people, this is an opportunity to build a strong foundation in Human Resources while making a meaningful impact.