Staff Accountant at Olympia Meats – Portland, Oregon

Olympia Provisions: Staff Accountant (Part-Time)25–30 Hours per Week | $30–$35/hour
Location: Portland, OR (Hybrid or In-Office)

Position OverviewWe are seeking a part-time Staff Accountant to manage the day-to-day accounting operations of our growing business. This role ensures that financial records are accurate, organized, and up to date while supporting leadership with reliable financial information.

The Staff Accountant will handle core accounting functions including accounts payable, cash deposits, reconciliations, collections, and month-end preparation. The role will work alongside an external fractional controller who provides financial oversight, reporting, and cash forecasting.

This position is ideal for someone who enjoys keeping financial systems organized, accurate, and running smoothly in an operational business environment.

Key ResponsibilitiesAccounts PayableEnter and code vendor invoices

Maintain vendor records

Prepare weekly check runs and ACH payment batches

Coordinate payment approvals with leadership

Accounts ReceivableRecord customer payments and deposits

Recognize revenue

Maintain accurate customer balances

Send customer statements

Follow up on overdue invoices and assist with collections

Cash & DepositsRecord incoming payments and make bank deposits

Ensure accurate posting of payments to customer accounts

Maintain daily cash visibility

ReconciliationsPerform regular reconciliations for:

Bank accounts

Credit cards

Accounts receivable

Accounts payable

Balance sheet accounts

Revenue accounts

Investigate and resolve discrepancies when needed.

Month-End Close SupportReconcile accounts

Post journal entries

Assist in preparing financial statements

Make accruals

Ensure records are accurate and ready for review by the fractional controller

Payroll EntriesRecord payroll summary journal entries from the payroll provider into QuickBooks

Cash Forecast SupportMaintain inputs for the 13-week cash flow forecast

Update bank balances, expected customer receipts, and vendor obligations weekly

Support the fractional controller’s weekly cash review process

Financial Reporting SupportPrepare monthly financial reporting package including Profit & Loss, Balance Sheet, and supporting schedules

Maintain Accounts Receivable and Accounts Payable aging reports

Assist in preparing cash reporting and cash position summaries

Maintain reporting inputs for the 13-week cash flow forecast

Prepare supporting schedules and documentation for review by the fractional controller and ops director

Assist with budget vs. actual reporting as needed

Ensure accounting entries are recorded in accordance with applicable tax requirements and maintain supporting documentation for tax reporting

Support the preparation and timely filing of required quarterly and annual tax reports in coordination with external tax advisors

Maintain organized financial records and schedules needed for tax filings, audits, and regulatory reporting

QualificationsRequired:

3+ years accounting or bookkeeping experience

Experience performing monthly account reconciliations

Experience supporting month-end close

Strong organizational and attention-to-detail skills

Proficiency with accounting software (QuickBooks)

Strong Excel or spreadsheet skills

Bachelor’s degree in Accounting, Finance, or related field preferred but not required- Equivalent professional accounting experience will be considered

Preferred:

Experience working in a product, manufacturing, or inventory-based business

Personal AttributesThe ideal candidate is:

Highly organized and detail-oriented

Comfortable working independently

Proactive about identifying and resolving discrepancies

Communicates clearly with operations and leadership

What Success Looks Like in This RoleAccounts payable and receivable processes run smoothly

Financial records are accurate and organized

Reconciliations are completed regularly

Books are ready for monthly review without delays

Leadership has clear visibility into financial activity

Compensation$30–$35 per hour depending on experience

25–30 hours per week

Flexible schedule within standard business hours

Benefits

Zayzoon Pay on demand/same day pay access

Benefit plan including medical, dental, vision, critical illness, accidental, and life insurance for full time employees (30 +/Wk)

Employee Assistance Program

PTO

Paid Leave

Discounted Trimet Pass

401K

Shift meal & beverage

Product discounts

Dining discounts at all of our sister establishments

Work Environment:

The duties of this position can be performed in an office setting and well as a home office. Any work-from-home or remote work accommodations must be agreed upon by the employee’s direct manager based on business needs and job requirements. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Physical Demands:

The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to twenty-five (25) pounds.

Olympia Provisions is committed to providing a workplace that is free from discrimination and harassment. We value diversity and are committed to creating an inclusive environment for all employees. We comply with all applicable laws and regulations regarding equal employment opportunity and do not discriminate against employees or applicants on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We strive to promote a culture of respect, fairness, and teamwork and are dedicated to providing opportunities for all employees to reach their full potential.