Accounting Specialist at The National Kidney Foundation of Michigan – Ann Arbor, Michigan

Primary Work Functions:
Reporting to the V.P. of Finance, this role will provide substantial oversight and
supervision to grant/program and supporting services with regard to staffing and
budget guidance. This position will also assist with the payroll process and the
accuracy of data flowing into periodic grant/program invoicing. This role will
assure, support and maintain quality in the activities of the NKFM accounting
department as well as upholding the mission and values of the foundation.

Major Job Duties and Responsibilities
Grant Administration
i. Bill grants timely and accurately (online, email and invoice).
ii. Prepare monthly, quarterly and final or annual reports and budgets.
iii. Understand federal, state and foundation grant rules and guidelines
iv. Communicate with grant managers regarding projected expenditures and
monitoring remaining grant balances.
v. Prepare and enter journal entries to record grant billing and reclassify
expense activity to the correct general ledger or program code.
vi. Follow-up on grant receivables to ensure timely payment.
vii. Review wage list semi-annually to ensure the accuracy of grant billing and
budgets.
viii. Prepare annual NKFM grant budgets.
ix. Prepare and amend individual state/federal grant budgets.
x. Lead bi-weekly staff allocation meeting.
xi. Review coding on expense report and accounts payable payments

Payroll Administration
i. Assist staff with login and coding issues.
ii. Prepare staff allocations and enter information into the schedule for each
employee.
iii. Review employee/manager approvals and total hours and send email
reminders to staff each pay period.
iv. Setup dates for timecard schedule generation and holidays
v. Review/correct labor distribution job codes and location codes when
schedules generate.
vi. Add/remove supervisors, place idle part-time employees (SPA’s) on leave
in the payroll system.
vii. Modify timecards for any FMLA staff for each pay period.
viii. Prepare pay adjustments for each pay period.

Single Audit
i. Prepare for annual audit
1. Ensure grant activity reconciles.
2. Complete CFDA number and percentages.
3. Respond to auditor requests.

Other
i. Work with staff and volunteers in a positive way to aid in facilitating an
effective and efficient accounting process.
ii. Leads others in a team problem solving process. Prompts others to
contribute knowledge and information to assist the team. Encourages the
team to remain focused and on track and resolves any interpersonal issues
arising that may jeopardize team success.
iii. Consistently demonstrates and encourages others to act in a businesslike
and professional manner. Takes extra effort to improve knowledge and
skills to be the best in the profession. Adheres to the highest level of
professionalism by demonstrating honesty, integrity and maturity.
iv. Establishes and maintains proactive working relationships with volunteers,
contributors and NKF staff.
v. Demonstrates excellent organizational/multitasking skills, as well as
effectively setting priorities, problem solving and follow through on
responsibilities; proven written and verbal communication and
interpersonal skills; ability to work independently as appropriate; Must
maintain the highest level of confidentiality with all information obtained.
vi. Meets deadlines while maintaining quality and accuracy on all tasks
assigned.
vii. Communicates clearly and effectively to others the steps in a process and
the importance of following that process. Clearly understands the rationale
for why processes must follow certain steps. Can identify multiple projects
and prioritize them in order to meet required deadlines. Process existing
project information and align others effectively within the department to
achieve desired results.
viii. Completes tasks on time or ahead of schedule while assisting others on
techniques to improve their performance when able. Does not give up on
tasks until completed in a quality manner and seeks assistance when
needed.

Education and Experience
Bachelor's degree in accounting/finance or the equivalent experience plus three
years of related experience with a proven track record of success.

General knowledge of MS Office & MS Outlook with extensive knowledge of
MS Excel, database and other accounting software.

Working Conditions
Office environment; Evening and weekend work occasionally required to
successfully implement responsibilities. In state and possibly some out of state
travel may occur, including occasional over-night stays. (Throughout the Public
Health Emergency in response to COVID-19, all NKFM staff have been
encouraged to and most staff are completing their work from home. This position
is designed in a work from home format, with the expectation of returning to an in
-office environment once the pandemic and its associated control measures allow
NKFM staff to do so in a safe way that protects them and NKFM’s vulnerable
populations that we serve.) Physical requirements; light physical effort equal to
lifting or moving of lightweight materials. Regularly required to sit or stand, bend
and reach.

Other Assignments
Because the NKFM is a dynamic organization that embraces change, to better
support our mission, new duties may be assigned from time to time.

Purpose of Job Description
This job description is intended to provide an overview of the primary duties of this
position but is not considered to be all-inclusive.