Administrative Assistant, Tradeshow at Estes Forwarding Worldwide, LLC – Reading, Pennsylvania

Administrative Assistant, Tradeshow

US-PA-Reading

Job ID: 2026-7158
Type: Regular Full-Time
# of Openings: 1
Category: Tradeshow
Estes Forwarding Worldwide, LLC

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Responsibilities

The Administrative Assistant, Tradeshow’s main responsibility is to manage building tradeshows in WorldTrak, fielding calls from clients, and collecting charges from EFW’s vendors. They are also responsible for accepting packages received at the office and maintaining a log of client properties that are received.

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Contribute to special projects in support of Tradeshow initiatives.
• Field calls from accounts and direct the calls to the assigned CSR or MCR.
• Accurately build tradeshows in WorldTrak.
• Overseeing the front entrance by greeting visitors and checking them in at the front desk.
• Communicate with General Service Contractors to obtain show kits / quick facts.
• Handle the collection and distribution of office mail.
• Support Tradeshow and department leadership with administrative duties, such as reports, documentation, and charge collection
• Create spreadsheets and prep data for warehouse staff to upload into ExhibitForce.
• Accept client booth properties shipped to the office and accurately document what is received.
• Order office supplies as requested by staff, pending approval from the General Manager, Tradeshow.
• Comply with company C-TPAT and TSA security procedures.
• Regular attendance is required.
• Perform other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Outstanding interpersonal skills and skills which are essential for interacting with all levels of an organization.
• Must be flexible, aptitude for critical thinking, act, and prioritize in a pressured, fast-paced environment.
• Proficiency in MS Office Suite applications required.
• Dependability in terms of attendance, meeting deadlines and punctuality.
• An ingrained concern for the customer and representing our Company in the best professional manner possible.
• Innovation and strong problem-solving skills.
• Ability to work independently and collaboratively
• Excellent written and verbal communication skills.
• Strong financial and analytical skills
• Honesty, integrity, professionalism and confidentiality are required.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a High School Diploma (or equivalent) and 0-2 years of experience. However, a combination of experience and/or education will be taken into consideration.

LICENSES/CERTIFICATIONS

None required.

TRAVEL

None required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Typically sitting at a desk or table. Intermittently sitting, standing, walking or stooping. The employee must be capable of individually lifting a minimum of 30lb. The employee is frequently required to bend, stretch, twist, or reach with your body, arms, and/or legs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties.

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.