Fleet Administrator (On site position) at New River Electrical Corporation – Granville, Ohio

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Position Summary

New River Electrical is looking for a professional, reliable and detail-oriented Fleet Administrator to provide operational, administrative, and logistical support to the Fleet, Garage, and Field Operations teams. This role is responsible for coordinating fuel card programs, managing fleet-related documentation, supporting compliance activities, policy and procedure development, and assisting with the maintenance and tracking of company vehicles, equipment, and tooling. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal departments and field personnel. This position will report to the Director of Fleet & Tooling.

Key Responsibilities

1. Fuel Card & WEX Program Administration
2. Manage the issuance, shipping, and distribution of WEX fuel cards.
3. Respond to incoming inquiries regarding card status, usage, and replacements.
4. Process new card orders and maintain accurate records of all active and inactive cards.
5. Insurance & Claims Coordination
6. Serve as the primary liaison for insurance claims involving rental vehicles and internal fleet equipment.
7. Coordinate documentation, communication, and follow-up with internal stakeholders and insurance representatives.
8. Work Order Management
9. Create and close work orders for all required asset inspections.
10. Support capital expenditure (CapEx) work orders by gathering and forwarding invoices to Accounting.
11. Telematics Device Coordination
12. Schedule and coordinate telematics installations with Field personnel and Garage staff.
13. Communicate installation requirements, timelines, and follow-up needs.
14. Regulatory & Compliance Support
15. Assist with IFTA program administration, including sticker distribution and insurance documentation.
16. Support compliance activities related to fleet operations and equipment tracking.
17. Garage & Maintenance Support
18. Assist the Garage team with long-term repair coordination and communication.
19. Process invoices for routine maintenance items such as oil changes.
20. Review, code, and route toll invoices for payment.
21. Process & Documentation Support
22. Assist in developing, updating, and maintaining fleet-related processes, procedures, and policy documentation.
23. Support ERP system data cleanup, asset maintenance, and identification of unreported assets.

Other Duties

Please note this job description is not designedto cover or contain a comprehensive listingof activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Qualifications

1. High School diploma or equivalent.
2. 1 to 3 years of experience working in a customer service or administrative role.
3. Excellent verbal and written communication skills.
4. Strong organizational and multitasking abilities.
5. Excellent customer service skills.
6. Basic understanding of administrative and clerical procedures and systems.
7. Demonstrated proficiency in MS Office, including Word, PowerPoint, Outlook and Excel.
8. Strong interpersonal skillsand the abilityto build relationships with stakeholders, including staff, and external professionals.
9. Resourceful team-player, yet with the ability to effectively work independently.
10. Friendly and professional demeanor.
11. Detail-oriented and strong problem-solving skills.
12. High level of integrity and discretion in handling sensitive and confidential information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.