Human Resources Coordinator at Realm Health/Summit Alliance Financial/Reflection Glass – Dallas, Texas

About Realm Health

Realm Health is a licensed insurance agency domiciled in TX and licensed in 49 states. Realm Health works with several insurance companies, self-funded plans, and healthcare vendors to provide our groups and members with affordable healthcare benefits. Realm Health serves as a liaison and service provider to these companies, managing sales, enrollment, account management, billing, and customer service.

About The Role

The Human Resources Coordinator will provide critical administrative and operational support to the Human Resources department in a temp-to-hire capacity through a staffing agency. In this role, you will assist with day-to-day HR activities, including recruiting coordination, onboarding, payroll support, and employee engagement initiatives. You will work closely with HR leadership and internal stakeholders to help ensure a positive employee experience, accurate and timely processing of HR-related documentation, and smooth execution of HR programs. This position is ideal for someone with prior HR experience who is highly organized, detail-oriented, and eager to grow in the HR field with the potential to transition into a permanent role.

What You'll Do

• Provide administrative support to the Human Resources department, including maintaining employee records, preparing HR documents, and managing HR correspondence.
• Assist with the end-to-end recruiting process by posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications.
• Support onboarding activities for new hires, including preparing new hire paperwork, coordinating orientation schedules, and ensuring completion of required documentation.
• Assist with payroll-related tasks such as collecting and verifying timesheets, updating employee information, and coordinating with payroll for accurate and timely processing.
• Help coordinate employee engagement initiatives, including holiday celebrations, employee appreciation events, and other recognition or morale-boosting activities.
• Maintain HR files and databases, ensuring data accuracy, confidentiality, and compliance with company policies and applicable regulations.
• Respond to routine employee inquiries regarding HR policies, benefits, and procedures, escalating more complex issues to HR leadership as needed.
• Support HR compliance efforts by helping to track mandatory training, certifications, and required documentation.
• Collaborate with internal departments and external partners (including the staffing agency) to support smooth HR operations and positive employee experiences.
• Contribute to continuous improvement of HR processes by identifying opportunities for efficiency and recommending best practices.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent required; Associate's Degree in Business, Human Resources, or related field preferred.
• Minimum of 2 years of prior experience in a Human Resources role or closely related HR support position.
• Experience providing administrative support within an HR department, including handling confidential employee information.
• Hands-on experience assisting with recruiting and onboarding processes (e.g., scheduling interviews, coordinating new hire paperwork, supporting orientation).
• Exposure to or involvement with employee engagement initiatives such as holiday celebrations, employee appreciation events, and similar programs.
• Payroll experience preferred, including familiarity with timesheet collection, data entry, or coordination with payroll teams, but not strictly required.
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• High attention to detail and accuracy in handling HR documentation, records, and data entry.
• Proficient in standard office software (e.g., Microsoft Office or Google Workspace) and ability to learn HRIS or payroll systems quickly.
• Strong verbal and written communication skills in English, with a professional and customer-service-oriented approach.
• Ability to maintain strict confidentiality and demonstrate sound judgment in handling sensitive HR matters.
• Comfort working as a staffing agency worker in a temp-to-hire arrangement, with the flexibility to adapt to evolving role responsibilities.