Shipping & Receiving Coordinator at Heads Up Technologies – Kirkland, Washington

At Heads Up Technologies, we’re redefining what’s possible in the air. Since our beginnings in a Dallas hangar in 1985, we’ve grown into a global leader in aviation technology driven by innovation, precision, and a relentless pursuit of better in-flight experiences. From pioneering digital audio and lighting systems to uniting with STG Aerospace and ALTO Aviation under one brand, we continue to lead the way in cabin systems integration for business and commercial aircraft. Join us as we shape the future of aviation where lighting, entertainment, safety, and audio come together to elevate every journey.

The Innovative Advantage team specializes in high-performance embedded audio, video, and data distribution systems for private jet aircraft. Our team is dedicated to innovation, creating seamless in-flight entertainment and connectivity solutions that make air travel more enjoyable. We take pride in enabling the ultimate passenger experience by delivering reliable, high-quality products trusted by industry leaders.

The Shipping & Receiving Coordinator is responsible for managing the flow of incoming and outgoing shipments to support production and customer delivery requirements. This role ensures all shipments are accurate, timely, and compliant with company and regulatory standards.

In addition, this position supports inventory control, office coordination, and overall operational efficiency. This is a great opportunity for someone who thrives in a fast paced, detail oriented environment and enjoys being a key part of daily operations.

Prepare, package, and ship customer orders in accordance with company and regulatory requirements

Coordinate inbound and outbound shipments with carriers

Generate and maintain shipping documentation including packing lists, labels, and commercial invoices

Scan and retain all required packing slip documentation

Track shipments and proactively resolve delays or logistics issues

Support RMA processing and returns management

Receive and inspect incoming materials and components for accuracy and quality

Perform inventory transactions in ERP or inventory management systems

Maintain accurate inventory records and support cycle counts

Organize and maintain warehouse and stockroom areas

Manage office supplies, including ordering and maintaining inventory of office and kitchen items

Handle incoming mail, deliveries, and front office coordination

Maintain a clean, organized office environment including conference rooms and shared spaces

High school diploma or equivalent

Strong attention to detail and organizational skills

Ability to multitask and manage competing priorities

Ability to work independently and as part of a team

Ability to lift up to 50 pounds

Previous experience in shipping, receiving, logistics, or inventory management

Experience working in aerospace or regulated environments

Familiarity with ERP or inventory management systems