Onboarding and Administrative Coordinator to Elderly Care Services at Chinese Mutual Aid Association Inc – Chicago, Illinois

About Us

Chinese Mutual Aid Association (CMAA) is a fast-paced, community-based, 501(c)(3) nonprofit organization, dedicated to fostering the integration of the low-income, Pan-Asian immigrant and refugee community into the United States. Established in 1981, CMAA has been a cornerstone of the Uptown community, providing programming for generations o f low-income youth, adults, and senior citizens. We offer direct services, including: afterschool & youth mentorship programming, job training & placement, elder care services, and social services such as citizenship & housing services.

Job Description

Elderly Care Services Department delivers in-home services care to diverse seniors via Medicaid or insurance reimbursement and private pay, adult day services, and Golden Age Club enrichment activities. Elderly Care Services Department seeks an Onboarding and Administrative Coordinator to conduct a variety of daily activities from home care aide onboarding during the hiring and orientation process to administrative tasks that will help keep CMAA’s In-Home Services department running smoothly.

Essential Functions & Responsibilities

The successful candidate will handle a wide variety of matters, such as the following:

• Conduct and file I-9 forms and background checks for home care aides
• Onboard new hires and off-board exiting employees
• Facilitate orientation process for new home care aide hires
• Keep and maintain employee files up to date in various platforms, i.e IDOA’s Training Tracker Portal and HR system
• Employment Verifications and assistance in reconciling unemployment claims from IDES
• Generate reports such as but not exclusive to seniority and tenure, pay rates, new hires, sick time
• Assist in monitoring compliance with current federal, state and local laws and funder requirements
• Maintain a working knowledge of In-Home Service employee handbook and applicable policies.
• Answer home care aide employee questions and concerns as they arise
• Promptly assign online pre-service and in-service training to home care aides and maintain records of completed in-service training
• Assist in providing certificates of completion for home care aides who complete pre-service and in-service training
• Other duties as assigned by Supervisor

Qualifications

• Bachelor’s degree preferred or two (2) years of equivalent work experience
• Experience working with HRIS (specifically Paylocity) is preferred
• Experience working with payroll process preferred
• Strong knowledge of multiple Google platforms and Microsoft Office
• Strong organizational and communication skills; self-disciplined with an ability to meet deadlines
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Self-motivated and works collaboratively with others
• Attention to detail
• Bilingual language (Mandarin/Cantonese, Vietnamese, Tagalog, Burmese, Spanish) is a plus

Work Environment

• This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• This is a largely sedentary role, however, some filing is required. This could require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Perks for Eligible Employees

• Comprehensive Health benefits package to include medical, dental, and vision plans with employer contribution between 60%-90% of premiums
• 403(b) retirement plan with company match after one (1) year and fully vested at year six (6)
• Company Paid Holidays
• Personal Time Off, Sick Leave, and Vacation time off policies
• Parking/Transit benefits
• Travel Reimbursements for eligible commuting routes
• Career Development and Advancement Opportunities
• Opportunities for growth and to give back to communities
• Fun, high-energy culture!
• Access to an exceptional leadership team
• Relaxed dress code

The approximate salary range for this position is $38,000 to $42,000 annually. Please note that the indicated base salary is provided in good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to education, experience, knowledge, skills, etc.

CMAA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws.

If you need assistance or an accommodation due to a disability during the application or interview process, please contact us at 773-784-2900 and request the Human Resources Department or email at humanresources@chinesemutualaid.org and reference the job ID:3938799.