HR | Payroll Coordinator at Meeting Protocol – Dallas, Texas

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel.

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we’d love to have you join our rapidly growing team!

Position Summary:

We are looking to hire a talented, eager, and skilled HR Payroll Coordinator to join our team in our North Dallas office. You will support our global team in various HR functions including recruiting, onboarding, payroll, benefits, employee support, various projects, and any other duties that may be assigned.

Responsibilities of this position include but are not limited to:

• Timely and accurate processing of semi-monthly payroll and processing special payrolls as needed
• Review EOR and other international payrolls for accuracy
• Track and review payroll-related items, including changes to compensation, benefit changes, other deductions, bonuses, and commissions, etc.
• Research and resolve payroll issues that may arise
• Ensure receipt and storage of proper approvals and backup documentation
• Support with all state and tax related activities
• Maintain physical and digital files for employee documents, benefits, etc.
• Process checklists for new hires, salary and status changes, and terminations
• Answer employee questions related to recruiting, onboarding, and benefits
• Create specialized reports utilizing ADP Workforce Now
• Reconcile and process monthly invoices
• Provide support for recruiting efforts by posting jobs in ATS, performing initial phone screens, running background and reference checks
• Generating internal documents such as job transition letters, salary/title changes, termination letters, etc.
• Suggest process improvements and opportunities for automation
• Special projects and assisting with other HR duties as assigned
• Complete all required initial and ongoing training within a reasonable or provided timeframe

• 3+ years' payroll experience
• 2+ years' relevant experience in Human Resources
• 2+ years HRIS | HCM experience (experience in ADP Workforce Now a plus)
• 2+ years with Multi-State HR experience
• Global HR experience would be a bonus!
• SHRM or PHR Certification would be a plus
• CPP or similar payroll experience would be a plus

The ideal candidate will have the following competencies and qualities:

• Strong analytical skills and basic understanding of accounting principles
• Ability to handle highly confidential information with the utmost care and discretion
• Organized, detail-oriented, sensitive to deadlines, flexible with changing priorities
• Excellent computer and MS Office Suite skills, particularly in Word and Excel
• Familiarity with Applicant Tracking Systems (ATS) – preferably JazzHR
• Professional demeanor, friendly and approachable
• Collaborative team player, fostering positive relationships with colleagues and clients
• Excellent verbal and written communication skills