Plant Office Administrator (Floating) at Peckham Industries – Fishkill, New York

Job Summary:

The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations.

Essential Functions:

1. Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships.
2. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations.
3. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols.
4. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes.
5. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations.
6. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs.

Requirements, Education and Experience:

1. High school diploma or equivalent required; additional coursework in office administration or accounting preferred.
2. Minimum of 1–3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment.
3. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require.
4. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system.
5. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks.
6. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members.
7. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs.
8. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations.
9. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE).
10. Valid driver’s license and reliable transportation.
11. Authorized to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel:

Position requires travel by personal vehicle to locations throughout the region including but not limited to Bedford Hills, NY and multiple locations in NY including Bronx, Carmel, Pleasant Valley, Patterson, Wingdale and Catskill. When not traveling, this role will primarily be stationed at the Bedford Hills plant.

Work Environment/Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.