Development Coordinator at GoochlandCares – Goochland, Virginia

GoochlandCares seeks to hire a Development Coordinator to support all aspects of fundraising (90%) and to provide essential support to the CEO (10%). Reporting to the Chief Development Officer, this role finds fulfillment in supporting colleagues and organizational needs, providing essential support to GoochlandCares’ fundraising efforts.

Essential Job Functions

Donor Database

· Manages the donor database (Bloomerang), ensuring integrity of donor data, acknowledgments, tracking, and accurate reporting.

· Produces all digital and printed donor acknowledgments with proper tax documentation.

· Tracks grant deadlines and assists with grant submissions, reporting requirements, and documentation.

Development Administration Support

· Provides general administrative support for the Development Office, including upkeep of supplies and materials, maintaining organization and physical appearance of meeting spaces.

· Supports the CDO by preparing agendas and presentations for development and volunteer committees, as well as preparing the physical space ahead of meetings.

· Assists CDO with scheduling meetings, expense reporting, and calendar management as needed.

Leadership Support

· Provides administrative support directly to the CEO in the following ways:

1. Board of Directors administration: coordinates logistics, materials, scheduling and set up of Board and committee meetings; maintains and updates records; creates, prepares and updates Board presentations and packets with guidance from CEO; assists Board members as needed to fulfill their duties; attends Board and committee meetings as required by CEO or other executive staff.

2. Major Donor stewardship: manages key donor timelines for CEO, generates/collects materials, schedules meetings and calls, ensures milestones are met for key donor engagement with CEO

3. Completes administrative duties such as calendar scheduling, expense report processing, scanning/filing paperwork, tracking deadlines, and other duties as assigned.

Event Coordination

· Manages all event logistics and RSVPs in collaboration with the Communications Manager.

· Serves as a main point of contact for event vendors.

· Supports post-event follow-up processes as directed.

Community Representation

· Represents GoochlandCares professionally at community events and at times handles on-site tours in collaboration with the volunteer program.

· Provides responsive and professional customer service to donors.

· Serves as point person for donors and external stakeholders.

Qualifications

· Bachelor’s degree required.

· Minimum of 2 years of development, fundraising, or comparable customer service experience; nonprofit administrative experience preferred.

· Experience managing donor database accurately, including timely data entry and ongoing record maintenance, maintaining confidentiality at all times.

· Strong attention to detail with demonstrated organizational and analytical skills.

· Excellent written, verbal, and interpersonal communication skills.

· Ability to exercise sound professional judgment, confidentiality and work independently as a self-starter.

· Collaborative team player with a strong commitment to GoochlandCares’ mission.

· Flexibility to work occasional evenings and weekends with advance notice.

Technical Skills

· Strong technology skills, including proficiency in Microsoft 365 (Word, Excel, PowerPoint), and creating presentations in Canva or similar programs.

· Comfortable with fundraising databases; knowledge of Bloomerang is a plus.

Physical Requirements and Environmental Conditions

· Must be able to lift up to 25 pounds at times.

· Prolonged periods of sitting, standing, typing, talking, and lifting.

· Occasional periods of working outside exposed to different weather conditions.

Why Work at GoochlandCares?

GoochlandCares is a mission-centered, community-driven nonprofit committed to serving our neighbors with excellence and compassion. Just as we care deeply for our clients, we care deeply for our team. Our employees consistently rate GoochlandCares as an exceptional place to work — averaging 4.8 out of 5 in employee engagement surveys. Staff frequently highlight our supportive culture, collaborative environment, strong work-life balance, great benefits, and meaningful impact on the community.We believe great work happens when people feel valued, supported, and connected to purpose.

At GoochlandCares, you won’t just have a job — you’ll have the opportunity to make a tangible difference every day.