Bookkeeper at Richmond Waldorf School – Richmond, Virginia

Summary:

To perform full charge financial accounting and reporting duties for Richmond Waldorf School, a non-profit early childhood through 8th grade private school. This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners. This position reports directly to the Executive Director.

Essential Functions:

Accounts payable: Review and post all accounts payable, confirm approval to pay from the Executive Director, Pay bills weekly. Prepare payroll for third party processing Manage Aftercare software billing and receivable for the Aftercare program, Summer camp and other activities throughout the school year, coordinating with the Aftercare Lead Manage third party tuition and fee management software and payments Process cash, credit card, check and other payment processing payments Process, record and make deposits, post to correct accounts and budget line items Reconcile monthly operating checking and credit card statements by the 5th business day of the closing month Coordinate with development staff regarding fundraising pledges and restricted gifts Coordinate and work closely with the Executive Director and Business Office Manager Provide budget line item reports periodically to faculty and administrative staff Update and maintain Financial Accounting Manual Provide financial information as required for annual audit or financial review and accreditation Ensure compliance with IRS, the Virginia State Corporation Commission, the Virginia Department of Taxation and the Virginia Department of Agriculture. Engage onboarding process for new employees through HRIS platform, ensure complete before payroll processing, coordinate with HR support staff Process Year End forms 1099 annually Oversee credit card receipt collection and correct account classification Review parent tuition and other finance accounts for past due status and communicate with parents for collection of past due funds. Coordinate with the Executive Director on severe past due accounts. Assist parents with questions regarding their finance accounts. Prepare letters when necessary to confirm amounts paid for tax purposes. Review parent tuition and other finance accounts for past due status and communicate with parents for collection of past due funds. Coordinate with the Executive Director on severe past due accounts. Assist parents with questions regarding their finance accounts. Prepare letters when necessary to confirm amounts paid for tax purposes. Maintains positive relationships with parents and responds to all parent concerns Maintains positive, professional relationships with colleagues and responds to all collegial concerns Engages in on-going professional and personal growth Fulfills other duties, as assigned, relative to the job responsibilities

Competencies:

Maintain financial accounting and reporting systems in QuickBooksOnline Develop new accounting procedures as required in QuickBooks Coordinate with administrative staff, faculty, families and Board of Directors Excellent human relationship skills with children and adults Positive, professional relationships with colleagues Positive, professional relationships with parents and volunteers Clear and timely communication with parents and colleagues Excellent oral and written communication skills

Compensation and Benefits:

This is a 40 hour per week position, Monday through Friday. Some work must be performed onsite at the school, some may be performed virtually.The hourly rate for this regular, full-time, non-exempt position is $45,760 to $64,480 per year, depending on exact experience and qualifications. This is a 12-month school year position beginning on or around June 1, 2026. RWS offers the following benefits to full-time staff:

Health, Dental and Vision insurance Life insurance Short- and Long-Term Disability insurance 80 hours Paid Time Off (PTO) per fiscal year (July 1 to June 30) Paid Holidays & School Breaks (~30 days; subject to finalized school schedule each year) 90% Tuition remission for dependent child/ren enrolled at RWS Free Aftercare for dependent children during scheduled work hours (children must also be enrolled in a school program.)

Experience: Required:

Bachelor’s Degree in Business, Accounting, Finance or related discipline preferred Experience with Quickbooks Online Ability to work closely with Directors and Board of Trustees Demonstrated ability to lead through positive influence Analytical and organizational skills Self-motivated and self-directed Multi-tasker with ability meet multiple deadlines Strong computer skills

Preferred:

3-7 years experience in accounting and financial management Experience in Google workspace Experience in a school setting Experience in a nonprofit organization

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must frequently lift and/or move items up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

To Apply:

Interested applicants should complete the application and submit their resume and cover letter. Priority consideration will be given to candidates that apply by April 15, 2025; the position will remain open until filled.