Accounting Coordinator at Highmark Companies – Savage, Minnesota

The Accounting Coordinator plays a key role in supporting the company’s finance and accounting operations by ensuring accurate, timely, and efficient financial processes. This position works closely with internal teams to maintain organized financial records, support reporting, and contribute to smooth overall accounting operations. The ideal candidate is detail-oriented, highly organized, and proficient with accounting systems, with a focus on accuracy, collaboration, and operational excellence.

Pay: $50K - $55K

Location: Onsite - Savage, MN

Responsibilities:

Invoicing:

• Follow up Project Managers on invoice approvals
• Follow up with Project Managers for AP close daily to approve invoices
• Final Review
• Promptly respond to questions from vendors
• Timely close accounts payable in processing software
• Follow up on invoices that do not have proper comments
• Gathering Lien Waivers upon request

Vendor Statements:

• Reconcile Statements

Check Runs:

• Cutting Checks, complete weekly check runs
• Positive Pay, upload check run data to bank sites

Accounting:

• Complete monthly variance comments

Banking:

• Reconcile monthly bank accounts for 10+ accounts
• Enter recurring payments
• Enter recurring ACH payments into accounting system

Sales Tax Payment:

• File monthly sales and use tax on states website

Credit Applications:

• Complete credit card applications upon request

Holiday Fuel:

• Completing monthly payment and entering in Sage
• Setting up new driver PINS
• Ordering Holiday Cards
• Keeping track of what cards are in each vehicle

Rent:

• Complete internal and external rent in accounting software: ECP Rent/Internal, Buildout Ren. Vehicle Rent & Snow Removal

CBUSA:

• Complete quarterly reporting for rebates
• Working with teams on preferred vendors (national and local)

Rebates:

• Train new employees on process
• Identity opportunities for improvement
• Track yearly/quarterly received rebates ensuring coding in accounting software is accurate.
• Purchasing

Why Highmark Companies:

• Competitive Base Salary
• Health Insurance- Company pays 100% of employee premium
• Health Savings Account
• Dental
• Vision
• Critical Illness
• Life Insurance
• Employee Discount
• 401K + Company Matching
• Paid Holidays
• Responsible Paid Time Off Policy (flexibility to take time off to balance life outside of work)
• Profit Sharing
• Paid Employee Referral Program
• Great culture and team dynamic

Highmark Companies has been named as one of the Top 200 Workplaces in Minnesota by the Star Tribune in 2025! Top Workplaces recognizes the most progressive companies in Minnesota based on employee opinions measuring engagement, organizational health, and satisfaction. The analysis included responses from over 79,000 employees at Minnesota public, private and nonprofit organizations. We couldn’t have gotten this amazing honor without our employees.

Come see what it’s like to be a part of a Top Workplace!

Qualifications:

• 2-3 years of experience in accounts payable, accounting support, or data entry
• Experience with TimberScan (AP approval software) and/or Sage 300 preferred (not required)
• Ability to process high volumes of transactions with a low error rate
• Ability to manage accounts payable across multiple entities with accuracy and consistency
• Strong organizational skills and attention to detail
• Ability to meet deadlines in a fast-paced environment
• Intermediate proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Professional and confident when working cross-functionally
• Valid driver’s license
• Must pass a background check.

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