School Secretary at Spectrum 360 A NJ Non Profit Corp – Livingston, New Jersey

Primary Function: To assist the administrative team providing secretarial support as needed.

Organizational Relationship: Reports directly to the Principal and/or Office Manager

Performance Responsibilities:

• Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff

• Primary manager of security buzzer system and Main Office camera monitor

• Answers phones

• Distribute mail

• Assist w/daily arrival/dismissal of students, maintain bus company information in Realtime

• Assign parking based on Principal's direction

• Maintain Documents; school phone list, BOE list, Current Livingston Staff

• Assist in marking/tracking student absences on class list and communicating coverage changes throughout the day, update the class list and share via email daily. Enter student attendance in Realtime.

• Schedule interviews (non certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, assist as needed to prepare/distribute staff arrival/departure notice

• Maintain 1:1 aide assignment log

• Type and mail: student attendance letters

• Assist in printing and mailing of progress reports

• Organize, type and maintain/return records for disenrolled/graduated students

• Respond to requests and referrals; maintain a log

• Maintains Fire Drill log/Update Fire drill attendance lists

Professional Responsibilities:

Meetings:

• Monthly Staff Meetings

• Secretarial meetings

Policies, Procedures, Evaluation:

• Comply with all policies and procedures of Spectrum360.

• Administrative directives

• Comply with confidentiality

Qualifications:

• School Experience Strongly Preferred

• Minimum three years’ experience in general or school office

• HS diploma/Secretarial training

• Computer skills

• Minimum three years’ experience in general or school office

• Required criminal history background check and proof of U.S. citizenship or legal resident alien status

• Experience with Google Documents, Sheets, Slides, etc.

• Strong analytical, communication, and problem-solving skills

• Excellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members

• Ability to learn computer programs quickly

• Ability to maintain confidentiality as required and appropriate

• Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment

• Possess strong organizational and time management skills

• Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist

BENEFITS

Full-time staff health benefits begin the first day of employment

• Medical Coverage
• Dental Coverage
• Vision Plan Coverage
• Tuition Reimbursement
• Paid Time off
• Paid Personal & Sick Time off
• Employee Wellness Programs and Incentives
• Professional Development
• 403 B Plans
• Pension plan (after 12-months of service in good standing)