Assistant Director of Procurement & Contracts at WS ALAMO – San Antonio, Texas

Under the direction of the Director of Procurement & Contracts the Assistant Director is responsible for document management, implementing contractual tools, solicitation processes, contract initiation, monitoring and compliance, and driving process improvement through innovation.

A position utilizing this classification will be designated as security sensitive, according to Vernons Texas Codes Annotated, Labor Code, Section 301.042.

Lead and manage complex solicitations, including RFPs, RFQs, and IFBs, from development to award.

Conduct cost/price analysis, vendor evaluations, and market research to support strategic purchasing decisions.

Draft, review, and negotiate contracts, amendments, and agreements, ensuring compliance and risk mitigation.

Monitor vendor and contractor performance, ensuring deliverables are met and corrective actions taken, as necessary.

Ensure all procurement activities comply with Uniform Guidance, state regulations, and organizational policies.

Assist the Director in planning, coordinating, and overseeing department operations, to the development, implementation, and continuous improvement of procurement policies, procedures, and internal controls.

Provide supervision, training, and mentoring to procurement and contract staff.

Serve as the representative in the absence of the Director, with decision-making authority over departmental matters.

Represent the Procurement & Contracts Department in meetings, board presentations, and external stakeholder engagements.

Provides administrative and strategic oversight of the Facilities Manager to ensure alignment with organizational policies, contracts, budgets, and compliance requirements.

Oversees facilities-related contracts, procurements, and vendor agreements, ensuring adherence to procurement rules, funding requirements, and organizational standards.

Collaborates with the Facilities Manager on planning, reporting, forecasting, budgeting and long-term facilities needs, including capital improvements and space planning and reporting those needs to the procurement Director.

Reviews facilities operations for risk management, regulatory compliance, and contractual performance, without directing daily operational activities.

Provide backup leadership and guidance for facility management staff during absences or peak workload periods.

Develop performance metrics and service outcomes, while deferring to the Facilities Managers authority over day-to-day facility operations.

Develop checklist for facility maintenance and management.

Identify and implement process improvements to increase efficiency, transparency, and cost-effectiveness.

Lead special projects or initiatives assigned by the Director.

Prepare reports, data analysis, and presentations to support audits, board approvals, and compliance monitoring.

The Assistant Director is responsible for supervising all staff assigned to the respective unit, ensuring compliance with WSA protocols, and evaluating employee performance in accordance with agency expectations.

This role works collaboratively with other departments to coordinate statements of work, manage budgets, and ensure contracts are renewed in a timely manner.

Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring WSA policies and all regulatory requirements.

Communication: Balancing listening and talking, speaking, and writing clearly and accurately, influencing others, keeping others informed.

Initiative: Taking ownership of our work, doing what is needed without being asked, following through.

Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things.

Customer Focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or Workforce Solutions Alamo (WSA).

Collegiality/Collaboration: Being helpful, respectful, approachable, and collaborative, cooperating with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.

Integrity/Transparency: Upholds social, ethical, and organizational norms and values; firmly adheres to codes of conduct and ethical principles; behaves consistently, and is open, honest, and trustworthy; acts without consideration of personal gain.

Continuous Learning & Self Development: Being receptive to feedback, willing to learn, embracing continuous improvement, proactively investigating new perspectives, approaches, and behaviors.

People Management (for those with direct reports): Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable.

Problem Solving: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommends solutions to achieve the desired organizational goal or outcomes.

Decision Quality: Makes sound decisions that consider objectives, risks, implications, and agency and governmental regulations.

To perform this job successfully, the individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of contract management standards, planning, solicitation processes, contract monitoring, and compliance practices.

Knowledge of local, state, and federal laws and regulations relevant to procurement and contracting and of the principles and practices of public administration and management.

Knowledge of supervisory practices, procedures, and techniques.

Skill in utilizing personal computer and associated software programs.

Ability to operate basic office equipment.

Ability to work independently and perform contract services projects from inception to completion.

Ability to maintain confidentiality of information.

Ability to communicate effectively.

Ability to perform all the intellectual and analytical requirements of the position.

Bachelors degree from an accredited college or university with major course work in a field relevant to the assignment.

Three to Five (3-5) years of full-time experience in contract management, two (2) years of which must have been in an administrative management or supervisory capacity.

An equivalent combination of experience, training, and/or education approved by the agency.

Must be legally eligible to work in the United States.

Will require occasional in-region and out-of-region travel; Must have proof of valid drivers license and current auto insurance; must provide own transportation when on company business.

Must be able to work onsite at the designated work location and at agency facilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Workforce Solutions Alamo is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. The position will close when filled.