Assistant Manager Accounts Payable at Bristol Management Services – Newport Beach, California

As a valued member of our team, the Accounts Payable Assistant Manager will assist the Accounts Payable team, with the processing of all invoices and payments, assist in managing relationships with subcontractors, vendors, and assists with managing the collection of subcontractors, and supplier lien releases. The role will be responsible for construction project invoicing/payments through regular collaboration with the project billing team.

Essential Functions:

• Assists with the implementation of new NetSuite software for Accounts Payable operations, ensuring successful configuration, integration, and adoption.
• Assists with developing procedures, internal controls, and guidelines for proper capture, recording, coding, routing, and payment of invoices to stay current with all project and non-project payments and to drive construction project billing.
• Assist with building and maintaining working relationships with subcontractors and other vendors while setting and managing credit limits, reviewing, and maintaining approved lists of vendors, and negotiating payment terms and discounts.
• Assist with overseeing cash flow reports and ensure outgoing payments are made promptly and strategically.
• Performs monthly open invoice audits and reconciles accounts payable aging reports and subledgers to the general ledger.
• Assists with processes for reviewing and recording corporate credit card expenses and employee expense reimbursements for accuracy and eligibility for payment.
• Assist with the vendor vetting and compliance processes, including pre-qualification and ongoing compliance procedures around subcontractors (e.g., licensing, insurance, etc.).
• Ensure proper recordkeeping of purchases for use, tax filings, and 1099 reporting.
• Assists with training employees involved in Accounts Payable and Payment functions.
• Assist with providing feedback for performance evaluations of team members.
• Ensure proper maintenance, filing, and storage of records in case of audits.

Non-Essential Duties:

• Assists with performing monthly open invoice audits and reconciles accounts payable aging reports and subledgers to the general ledger.
• Perform other duties as assigned.

Core Competencies:

• Excellent verbal and written communication skills.
• Strong supervisory, interpersonal, communications, and leadership skills.
• Detail-oriented and organized with the ability to manage multiple tasks and deadlines.
• Adept at problem-solving and critical thinking.

Position Type/Expected Hours of Work

This is a full-time position. General days and hours of work are Monday through Friday, hours to be determined. Not eligible for remote work. Occasional evening and weekend work may be required as job duties demand.

Travel Required: None

Preferred Education and Experience

• Bachelor’s degree in accounting or finance
• 5+ years of related experience in the Construction Industry or the equivalent combination of training and experience that indicates the ability to do the job.

• Proficient with Microsoft Office Suite or related software.

• 3-5 years of experience in an accounting role, with a focus on general ledger accounting, accounts payable, or financial reporting.
• Experience working with Microsoft Dynamics GP.
• Experience with GAAP standards, tax compliance, and financial analysis.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets and scanners. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.