Coordinator II, Instruction Management Office IMO (Onsite) at University of Texas Medical Branch – Galveston, Texas

Minimum Qualifications:

Associate's degree or equivalent; 3 years related experience.

Preferred Qualifications:

• Bachelor's Degree in related field

Preferred Skills/Competency:

• Incumbent should be competent in MS Word, Excel, Power point, Outlook E-mail, Microsoft Web or other web development software); experience with Blackboard, Gradebook and Access.
• Prefer applicant with medical terminology experience and spelling aptitude.
• Ability to work well and in a collaborative manner in a team environment as well as independently when necessary.
• Excellent written and verbal communication skills.
• Excellent time management skills highlighting abilities to multi-task multiple projects, prioritize, organize, strategically plan, problem solve and meet deadlines in an organized and detail-oriented manner.

Preferred Work Experience:

• Prefer applicant with 3 years of experience coordinating academic or educational programs..
• Prior work with faculty members and/or upper-level management.

Job Description:

To manage activities for a project or program.

Essential Job Functions:

• Work with students, faculty and staff in the John Sealy John Sealy School of Medicine and in an academic health-science center, coordinating course activities related to students in Years 1 through 4 courses.
• Responsibilities include, but are not limited to:
  • Serve as a liaison between and provide assistance to students and teaching faculty.
  • Coordinate and provide support for courses in Years 1 through 4 as assigned.
  • Ensure specified course goals and objectives are accomplished in accordance with academic policies and procedures.
  • Maintain, update and revise course website(s) in Blackboard.
  • Arrange and manage scheduling and room reservations.
  • Arrange and attend course committee meetings, staff meetings and training sessions.
  • Coordinate course lab activities as assigned.
  • Create/edit/produce/publish educational and assessment materials.
  • Proctoring SOM exams.
  • Create Gradebook templates, prepare and confirm score calculations, post course scores and final grades.
  • Maintain confidentiality and follow FERPA guidelines.
  • Access, enter course and validate student grades via MyStar system.
  • Maintain organized filing system (both digital and paper files) including required pre- and post-course checklists. Prepare files annually for records retention following appropriate guidelines.
  • Support overall function of the Office of Educational Affairs, with other duties as assigned.
• This cross-functional position supports multiple functions across Educational Affairs with other duties as assigned.
• This position requires working physically and in-person at multiple locations across the Galveston campus.
• Performs related duties as required.

Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority $57,800.

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.