Facilities Coordinator - SC(FT) at JAMES RIVER CHURCH – Ozark, Missouri

Job Summary

The Facilities Coordinator will assist the Facilities Department by completing administrative duties connected with all aspects of Facilities. They will also act as an interdepartmental liaison helping to ensure the efficient flow of information between the Facilities Department and all other departments within James River Church. This position requires that the candidate be actively attending and have completed Grow Track with approval as a Dream Team member.

Essential Responsibilities & Duties

• Manage and screen incoming calls to the Facilities cell phone and perform assigned duties in support of the Maintenance Manager.
• Maintain radio and phone dispatch and communication for the Facilities Team.
• General clerical duties including photocopying, faxing, e-mails.
• Maintain digital and hard copy file systems.
• Create and revise systems and documents, as necessary.
• Responsible for HVAC scheduling and adjustments.
• Assist in developing and maintaining checklists, fleet management, warehouse inventory, etc.
• Generate weekly reports for the South Campus Facilities team.
• Maintain and manage the contact list of suppliers and contractors.
• Record, keep, and manage loaning of tools, equipment, and/or vehicles to church department personnel.
• Verify individuals are approved drivers with HR prior to scheduling the use of a church vehicle.
• Help manage Work Ticket and Work Order systems in conjunction with the Maintenance Manager.
• Assist in developing work plans to accomplish the objectives and goals for the South Campus maintenance, building support, and custodial teams.
• Support the coordination, setup, and post-event resetting of the facility for daily operations and special events, following eSpace guidelines.
• Provide support as a timeline dispatcher at South Campus during events.
• Assist in creating a timeline for events at the South Campus.
• Responsible for Loading Dock organization, which includes but is not limited to: shipping, receiving, and organization of spaces. This includes staff contact for incoming items and keeping the dock clear for incoming shipments.
• Ordering keys, maintaining a key log, key organization, and distribution of keys to approved personnel via key requisition.
• Responsible for defined administrative duties listed above while also providing hands-on support in every area of the Facilities Department as needed, including, but not limited to, small maintenance projects, event setup/teardown, and custodial/portering needs.
• Responsible for providing comprehensive support to the Program and Service Technician across all aspects of the Parking Dream Team.
• Assist in maintenance on all custodial equipment.
• Perform other related duties not included in job description that meet the needs of the Facilities Department.
• Mandatory event attendance.

• High school diploma.
• Two (2) years of administrative experience.
• Any equivalent combination of training and experience.
• Called to support ministry.
• This position requires that the candidates be actively attending and have completed Grow Track with approval as a Dream Team member.

Knowledge, Skills, & Abilities

• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to understand and control HVAC system.
• Ability to manage physical duties of the job including lifting 40lbs, bending, pushing, sitting, standing, walking, kneeling, twisting, and reaching.
• Ability to operate forklift, scissor lift, pallet jacks, hand tools and power tools.
• Knowledge of general mechanical operations
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally and in writing.
• Computer skills including Microsoft Suite, (Excel, Outlook, Word, and Teams).
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively with and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines.
• Must be detail-oriented.
• Must have strong organizational and time management skills.
• Must have strong analytical skills.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

a. Daily devotional time with the Lord.

b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

a. Communicating and sharing with your spouse.

b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter!

• · “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)
• · “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.

• “Zeal for your house has consumed me…” Ps 69:9 (ESV)
• “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!

• “So encourage each other and build each other up…” 1 Thess 5:11 (NLT)
• “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

LOVE AND CARE –

Show compassion & represent the love of Jesus!

• “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
• “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help.

• “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)
• “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)
• “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)