Accounting Assistant at Envases Ohio LLC – Fremont, Ohio

Envases Ohio, LLC. offers Competitive pay, Weekly pay, Sign-on Bonus, Full array of Medical Benefits including a zero-premium option for employees, 401(K) Retirement Program, Company Paid Short- & Long-Term Disability, Annual Performance Reviews, Safety Shoe & Glasses Reimbursement, Company events such as food trucks, giveaways, & more!

POSITION SUMMARY:

This position supports the accounting department by performing accounting tasks, including data entry, processing, and recording transactions, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed. This position requires being thorough, accurate, and organized. In addition, this position will support the implementation of financial and ERP systems.

ESSENTIAL JOB FUNCTIONS:

Accounts Payable (3-way match of vendor invoices, Data entry of invoices, Processing ACH payments/Physical Checks and send remittances to vendors)

Track Receiving - follow through to completion.

Track Invoice entry issues - follow through to completion.

Create Purchase Orders (or vouchers) for Monthly Expenses & Track monthly costing.

(Ex. Gas, Electric, Phone, Lowe’s Expenses, Vendor payment terms)

Create Payment Proposals based on cash availability.

Maintains records of IT tagging

Post Vendor Payments in Operating System

Reconcile Vendor Statements

Support all audit processes.

Audit the IT tagging physical items.

Prepares all remittance information to be mailed with the checks

Maintains vendor’s files with all unpaid vendor invoices current or actively in dispute

Communicates with vendors to ensure accurate payments to all vendors

Communicates with all plant departments to ensure timely and accurate payment to all vendors

Assists vendors in answering questions about items ordered

Additional tracking

(Freight, Forklift leases & maintenance contracts, PO’s written, Scrap, Material Costing, Fastenal Costing) – Sales Tax

Filing

Additional Projects as Assigned

EDUCATION & EXPERIENCE:

Preferred - associate degree/some college in accounting or related field.

Prior experience as an Accounting Assistant or Accounting Clerk, experience working in manufacturing setting strongly preferred.

Good math skills and the ability to spot numerical errors.

Must possess excellent data entry skills.

Must have excellent oral and written communication skills and the ability to multitask.

A working knowledge of bookkeeping procedure

GENERAL SKILLS/EXPERIENCE:

Excellent communication and teamwork skills (with peers or higher) for relaying data (verbally and in writing) between other employees and vendors/suppliers

Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically.

Ability to work on multiple projects at once with tight deadlines.

Must be a self-starter and have the desire and ability to take ownership and responsibility with little direction.

Ability to be adaptable, flexible, and advance existing skill sets to be able to serve future office needs in additional capacities.

Ability to be pragmatic in decision-making; requires high integrity.

Always maintain a high level of confidentiality.

Ability to take direction, coach, and act positively to improve performance.

Proven ability to work collaboratively with others, friendly and personable.

Must possess a growth mindset.

SOFTWARE/COMPUTER SKILLS & EXPERIENCE:

Intermediate level of knowledge in basic hardware and software use of a variety of different computer operating systems such as Microsoft Office Work, Excel, PowerPoint, Google Workspace, Outlook/Gmail, and web-site software required.

Has the ability and interest to learn new software systems and data management systems quickly.

Proficient keyboarding and typing skills.

Experience working with ERP and financial reporting systems strongly preferred.

Experience in using SAP strongly preferred.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time.

ENVIRONMENTAL & PHYSICAL FACTORS:

HOURS / SPECIAL CONDITIONS: Monday-Friday 8 a.m.-5 p.m.; present to fulfill job duties & meet operational demands/support; schedule may vary depending on plant operational needs thus flexibility is required which could include long days, occasional evenings & weekends; regular and predictable attendance is an essential function of this position; position may require travel to meetings, conferences, workshops, or other facilities.