Accounts Receivable Coordinator (temporary) at TriMed Inc – Santa Clarita, California

Job Overview

The Temporary Accounts Receivable Assistant supports the Finance team with customer billing, purchase order (PO) reconciliation, and payment processing. This role works closely with Sales Representatives and Accounts Receivable team members to ensure invoices are accurate, purchase orders are properly applied, and payments are processed in a timely manner.

This is a temporary position intended to assist the department during a period of increased workload.

Key Responsibilities

• Handle Customer Invoices: Purchase order matching/reconciliation and invoice corrections/adjustments
• Manage the application of valid/correct POs by responding to Sales Representative communications and applying valid/correct POs to open invoices for customer billing.
• Ensure that all POs match the total amount on invoices and surgery details. Work collaboratively with Sales Representatives to address any PO discrepancies
• Process credit card or ACH transactions. Generate reports for credit card or ACH transactions.
• Assist A/R Specialists as needed

Qualifications (Knowledge & Skills)

• Basic understanding of accounts receivable, billing processes, and PO reconciliation

• Experience with accounting software (e.g., QuickBooks) preferred

• Proficiency in Microsoft Office, especially Excel and Outlook

• Strong attention to detail with a high level of accuracy

• Ability to identify discrepancies and work cross-functionally to resolve issues

• Excellent organizational and time management skills with the ability to manage multiple priorities

• Strong written and verbal communication skills

• Ability to handle sensitive financial information with discretion

Core Competencies

• Detail-oriented with strong problem-solving skills

• Customer service mindset

• Effective prioritization and time management

• Strong interpersonal and communication skills

• Ability to work both independently and collaboratively

• Capable of managing multiple tasks in a fast-paced environment

• Builds effective working relationships across teams

Experience & Education

• Experience: 1+ year of related experience preferred
• Education: High school diploma or equivalent required; additional vocational or on-the-job training a plus

Work Environment

• Office-based role; no travel required
• No special physical demands

Assignment Details

This is a temporary position supporting the department during a period of increased workload, expected to last approximately 6 months. There may be an opportunity for this role to convert to a regular full-time position based on performance and business needs.

TriMed, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.