Accounts Receivable/Payable Specialist at Aosom LLC – Huntington Beach, California

Position Overview
The Accounts Payable / Accounts Receivable Specialist is responsible for managing the full cycle of vendor payments and customer invoicing activities. This role ensures accurate financial recordkeeping, timely processing of invoices and payments, reconciliation of accounts, and effective communication with vendors, customers, and internal teams.
Because the position will work closely with overseas vendors and internal teams, fluency in Mandarin is required to support daily communication and coordination.

Key Responsibilities

Accounts Payable (AP)
• Process high-volume vendor invoices and ensure proper coding, approval, and entry into the accounting system.
• Review invoices for accuracy, appropriate documentation, and compliance with company policies.
• Prepare and process weekly payment runs including ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain vendor records and assist with onboarding new vendors, including W-9 collection.
• Communicate with vendors regarding payment status and account inquiries, including Mandarin-speaking vendors.
• Monitor AP aging reports and ensure timely payments while optimizing cash flow.
• Assist with month-end close activities including accruals and account reconciliations.

Accounts Receivable (AR)
• Generate and distribute customer invoices accurately and in a timely manner.
• Apply customer payments (ACH, credit card, wire, checks) to the appropriate accounts.
• Monitor AR aging reports and follow up on past-due balances.
• Communicate with customers regarding billing inquiries, discrepancies, and payment status.
• Reconcile customer accounts and resolve billing issues.
• Maintain accurate records of credit memos, adjustments, and refunds.
• Support credit management processes and assist with customer credit reviews.
• Assist with month-end AR reconciliation and reporting.

Additional Duties
• Communicate with overseas teams in Mandarin and English as needed.
• Support financial reporting and audits by preparing documentation and schedules.
• Collaborate with operations, logistics, and sales teams to resolve billing or payment issues.
• Maintain accurate financial records and ensure compliance with accounting policies and procedures.
• Identify opportunities to improve accounting processes and internal controls.
• Perform other accounting and administrative duties as assigned.

Qualifications
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable, accounts receivable, or general accounting.
• Fluency in Mandarin and English (spoken and written) required.
• Experience working in high-volume transaction environments such as e-commerce, distribution, or retail preferred.
• Proficiency with accounting software or ERP systems
• Strong Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.