JOB SUMMARY

The Accounting Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and expense reporting, while also providing cross-functional support to Accounts Receivable activities. This role ensures strong internal controls, supports cash management objectives, and contributes to the efficiency of the overall finance function.

This position is ideal for a detail-oriented professional with core AP expertise and working knowledge of AR processes, capable of operating in a fast-paced, deadline-driven environment.

ESSENTIAL FUNCTIONS

• Coordinates the payment of all required cash outflows for the company, including all inventory purchases, operating expenses, and travel reimbursements
• Partners with Supply Chain to establish appropriate payment terms and any necessary pre-payments for inventory purchases
• Recommends timing of all cash outflows based on forecasted cash balances
• Matches invoices to purchase orders and receivers
• Provides cross-functional backup support to the Finance Team, with a primary focus on Accounts Receivable functions, including invoicing, statement distribution, and customer credit card monitoring and processing
• Prepares manual checks as required and processes recurring check runs for payables as well as wire transfers and ACH transactions
• Manages travel expense reporting (including personal expense reports and company credit card reports)
• Submits forms to maintain and update 1099s
• Files accounting documents in appropriate locations
• Responds to internal and external inquiries regarding expense and payment status
• Assists in monthly closing procedures
• Prepares all accounts payable accruals at month end and reconciles A/P sub ledgers to the general ledger
• Reconciles various accounts such as prepaid expense and clearing accounts

EDUCATION AND EXPERIENCE

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and listen. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.

WORK ENVIRONMENT

EQUAL EMPLOYMENT OPPORTUNITY

• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Important: Candidates must answer all application questions. Incomplete applications will not be considered.