Position Summary

This is currently a part time position with the potential to become full time. The anticipated hours are weekdays, with a general requirement of 15 - 25 hours a week. Specific scheduling requirements will be discussed during interview and hiring process.

Under direct supervision, Human Resources Assistant is responsible for performing HR-related responsibilities and works closely with other members of the administrative team, supporting the overall mission of the organization. The HR Assistant carries out the generalist responsibilities to provide support in the following functional areas: Employee/ Labor Relations, Talent Acquisition, Benefits, Employee Engagement and Administrative tasks. Responsibilities also include new employee orientation, off boarding, leave management, compliance, policy interpretation and special projects. The HR Assistant serves as the first point of contact for management and staff regarding standard human resource related inquiries.

Essential Duties and Responsibilities

• Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Posts and updates the current job vacancies with various job boards, our company website, social and professional networking sites.
• Develops a candidate pipeline by researching and contacting community services, colleges, employment agencies, recruiters, and internet sites etc.
• Manages the hiring process.
• Ensures compliance with regulatory requirements such as conducting criminal background investigations, drug screening, reference checks and verification education.
• Responsible for conducting new employee orientation and maintaining the supply of the orientation materials with the help of the Training Coordinator.
• Administers the employee benefits to include health, dental, vision and 401K through enrollment/termination and billing reconciliation.
• Assists with open enrollment and employee recognition programs.
• Manages both FMLA and non-FMLA leave requests.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the HR manager.
• Assists employees and supervisors with basic interpretation of HR policies and procedures.
• May participate in grievance investigations.
• Maintenance of employee records in all related data systems to include but not limited to achieving compliance with state and local licensing regulations, uploading documents into personnel files, keeping the employee files up-to-date and approval requirements.
• Responsible for creating and maintaining trackers and/or reports for recruitment, leave status (both FMLA and non-FMLA), MSDE/ CHRI compliance and any other regulatory component.

Other Duties & Responsibilities

• May perform other duties as assigned

Minimum Qualifications (Education, Experience, Skills)

• Should possess a Bachelor’s degree in Human Resources or related field.
• Two to three (2-3) years’ experience in human resources
• Knowledge of Federal and State Employment Law.
• Excellent communication and organizational skills to effectively interface with all levels of management.
• Must have the skills necessary to handle sensitive and confidential information, documentation and situations. Ability to maintain a high level of confidentiality
• Proficiency with Microsoft Office software including Word, Excel, PowerPoint and Outlook.
• Excellent oral, written and presentation skills.
• Ability to multi-task
• Maintain organization and operate in a variety of systems in a distracting environment
• Experience with HRIS systems - experience with Paylocity is preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The noise level in the work environment is usually moderate. The employee frequently is required to sit for prolong periods of time at a desk working on the computer. The employee must be able to access and navigate each department at the organization's facilities.

The employee must be able to work regular, moderate levels of stress and must be able to regularly lift and move up to 30 lbs.