Assistant Registrar of Records

Cambridge, MA
Full time
JR101556

The Opportunity

Lesley University is seeking an Assistant Registrar of Records to report to the Associate Registrar. This role plays a critical function within the Registrar’s Office by supporting the oversight of complex academic records across the University’s full student population. The Assistant Registrar manages all aspects of the undergraduate degree audit process, including individual audits, resolution of discrepancies, determination of degree conferral eligibility, and preparation of final degree lists for all conferral periods.

The Assistant Registrar supports student registration by using the Ellucian student information and learning platforms, Colleague and Elevate. The role oversees academic records maintenance related to program changes, transfer credit evaluations, course waivers, and substitutions. The Assistant Registrar assists with the Academic Review process following the Fall and Spring semesters, and serves as a liaison between the Registrar's Office and the Center for Student Success & Advising.

In addition, the Assistant Registrar responds efficiently to emails and inquiries submitted through the University’s ticketing system, including requests for degree and enrollment verifications, transcripts, and student records, while maintaining strict compliance with FERPA regulations. This position requires strong technical skills, in-depth knowledge of academic policies and procedures, and a comprehensive understanding of the University’s programs of study. The Assistant Registrar provides administrative and operational support for the annual graduation ceremony and performs other related duties and special projects as assigned.

Qualities & Capabilities

A successful candidate will have:

• Bachelor’s degree (required)

• Two+ years of experience in a university setting, with at least one+ year in student services (preferred)

• Demonstrated experience with degree audits and knowledge of student information; Prior experience with Ellucian Colleague (preferred)

• Strong technical aptitude with excellent attention to detail and data management skills

• Demonstrated ability to work with confidential records and materials

• Excellent oral and written communication, organizational, interpersonal, and problem-solving skills

Why Lesley

Located in the heart of Cambridge, Massachusetts, Lesley University is highly regarded for its graduate and undergraduate programs in the human arts of education, the arts, and applied social sciences. Lesley fosters a highly creative environment in which innovative ideas thrive, theory is integrated with practice and its 6,400 students and 90,000 alumni are empowered to improve and enrich communities.

We offer a competitive benefits package that includes health, dental, life, and long-term disability insurance. In addition, we offer significant paid time off, a generous retirement plan, and tuition programs that enable employees and their dependents to expand their knowledge and skills.

Lesley is committed to the ongoing pursuit of strategic diversity initiatives that help to position diversity, equity, and inclusion as fundamental to institutional and academic excellence at Lesley. In doing so, Lesley strives for a campus culture and community that fosters a true sense of belonging for all, provides opportunity for everyone to participate equally and fully in the Lesley experience, and helps to develop each individual's capacity to confidently and competently engage within and across difference. Given an evolving national context and the rapid change in the demographic profile of our country, the University has made a significant commitment to addressing and enhancing its campus climate and diversity capabilities as an institution.

Expressing Interest

A letter of interest, CV/resume, and a statement addressing past and/or potential contributions to diversity, equity, and inclusion through teaching, professional activity, and/or service must be included for full consideration.

At Lesley University we strive for a supportive and equitable environment where people -- regardless of race, ethnicity, color, sex, physical ability, religion, national origin or ancestry, age, neurodiversity, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in uniformed services, and all other categories protected by applicable state and federal laws -- can participate equally and fully as their true selves in all aspects of university life. Accordingly, the University prohibits discrimination based on these protected categories in any education program or activity that it operates, including in admission and in employment. We are committed to diversity, equity, and inclusion throughout the fabric of our institution. Individuals may submit concerns or questions related to discrimination to the University's Director of Equal Opportunity. Please visit the Office of Equal Opportunity's webpage for the University's entire notice of nondiscrimination and for additional information.

Base Pay Range: $58,656 - $65,774 annually