Position Summary:

The Office Manager oversees daily workplace operations, supporting employee experience, internal communications, facility readiness, company events, executive leadership, and marketing. This role ensures smooth and efficient operation as the company grows. The ideal candidate is proactive, highly organized, detail-oriented, and thrives in a fast-paced, growth-oriented environment.

Key Responsibilities:

• Office Operations & Administration:

• Manage day-to-day office operations to maintain a professional, organized, and efficient environment

• Maintain office calendar including company-wide meetings, leadership meetings, events, and deadlines

• Coordinate conference room scheduling and office space utilization

• Oversee office vendors and service providers

• Order and manage office supplies and equipment

• Ensure office organization, cleanliness, and functionality

• Track and manage office-related budgets and expenses

• Maintain company travel schedule

• Employee Onboarding & Administrative Support:

• Support new hire onboarding and logistics

• Coordinate workspace setup, systems access, badges, and equipment

• Partner with hiring managers to ensure smooth first-day experience

• Maintain onboarding documentation and processes for scalability

• Support offboarding logistics as needed

• Internal Communications:

• Develop and distribute monthly company newsletter

• Coordinate and prepare materials for Town Hall meetings

• Draft and distribute company-wide announcements

• Support leadership with presentation formatting and communications preparation

• Maintain consistent internal communication cadence

• Event Management & Culture Initiatives:

• Plan and coordinate company events (holiday parties, offsites, celebrations)

• Organize Lunch & Learns (LnLs), including scheduling, catering, and materials

• Coordinate philanthropic initiatives and volunteer events

• Support culture-building and employee engagement initiatives

• Manage event budgets and vendor coordination

• Administrative & Special Projects Support:

• Provide administrative support to executive leadership as needed

• Track action items from key meetings when requested

• Support cross-functional coordination on internal initiatives

• Lead or support special projects as assigned

• Marketing Support:

• Assist with coordination of trade shows and industry event logistics

• Support marketing material inventory (brochures, signage, promotional items)

• Coordinate logistics for customer events

• Maintain brand assets, including business cards, letterhead, digital presentation materials, brand files, photos

• New Facility Setup & Expansion Support:

• Assist with new office or facility setup, expansion, or relocation efforts

• Coordinate vendors for furniture, IT setup, utilities, security, and signage

• Support workspace layout planning and logistics coordination

• Ensure readiness for employee move-in (workstations, access, supplies, communication)

• Track setup timelines and coordinate cross-functional stakeholders

Qualifications & Skills:

• 4 to 8+ years of experience in workplace management, office operations, or operational coordination

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Experience coordinating events and cross-functional initiatives

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency in Microsoft Office and collaboration tools

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